Journal of Modern Medical Science (JMMS)

Open Access | Bi-Annual | Double-Blind Peer Review 

1. Introduction

The Journal of Modern Medical Science (JMMS) is committed to protecting the privacy and personal data of authors, reviewers, editors, and website users. This Privacy Policy explains how personal information is collected, used, stored, protected, and disclosed in compliance with applicable international data protection standards, including principles aligned with the General Data Protection Regulation (GDPR).

By submitting a manuscript, registering as a reviewer, or interacting with the journal’s website, individuals consent to the collection and processing of personal data in accordance with this policy.

2. Data Controller

The publisher of JMMS acts as the data controller for personal information processed through the journal’s editorial and publishing systems.

For any privacy-related inquiries, individuals may contact the editorial office through the official contact email provided on the journal’s website.

3. Types of Personal Data Collected

JMMS collects only information necessary for scholarly publishing operations. This may include:

3.1 For Authors

• Full name
• Institutional affiliation
• Email address
• Contact details
• ORCID iD (if provided)
• Manuscript-related information
• Funding disclosures

3.2 For Reviewers

• Name
• Institutional affiliation
• Email address
• Areas of expertise
• Review history

3.3 For Editors

• Professional contact information
• Institutional details

3.4 Website Users

• IP address
• Browser type
• Access logs
• Cookies (if enabled)

No sensitive personal data (such as health information, political beliefs, or biometric data) is collected unless voluntarily provided and relevant to research publication.

4. Purpose of Data Processing

Personal data is processed solely for legitimate publishing purposes, including:

• Manuscript submission and peer review management
• Editorial communication
• Reviewer selection and coordination
• Publication processing and indexing
• DOI registration
• Archiving and digital preservation
• Compliance with ethical and regulatory standards

Personal information is not used for unrelated commercial purposes.

5. Legal Basis for Processing

Personal data is processed based on:

• Consent provided during submission or registration
• Contractual necessity for publication services
• Legitimate interest in scholarly communication
• Compliance with legal obligations

Where consent is required, individuals may withdraw consent subject to publishing requirements.

6. Data Sharing and Disclosure

Personal data may be shared only when necessary and limited to:

• Editorial board members
• Peer reviewers (in anonymized format where applicable)
• Publishing service providers (e.g., DOI registration agencies)
• Indexing and abstracting services
• Legal or regulatory authorities when required by law

JMMS does not sell, rent, or trade personal data.

7. Data Security

JMMS implements appropriate technical and organizational measures to protect personal information against:

• Unauthorized access
• Data loss
• Misuse
• Alteration
• Disclosure

These safeguards include secure submission systems, password-protected accounts, and restricted access to editorial data.

8. Data Retention

Personal data is retained for as long as necessary to:

• Maintain the scholarly record
• Manage editorial history
• Comply with legal and regulatory requirements

Reviewer data and editorial records may be preserved for quality assurance and transparency purposes.

9. Cookies and Website Analytics

The journal website may use cookies to:

• Improve user experience
• Monitor website performance
• Facilitate navigation

Cookies do not collect personally identifiable data unless voluntarily provided. Users may disable cookies through browser settings.

10. Rights of Individuals

Individuals have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion of personal data (subject to publishing obligations)
• Restrict processing in certain circumstances
• Object to processing based on legitimate interests
• Request data portability where applicable

Requests must be submitted in writing to the editorial office.

11. Cross-Border Data Transfers

As an international journal, data may be processed in different jurisdictions. Appropriate safeguards are implemented to ensure protection consistent with international data protection standards.

12. Confidentiality in Peer Review

All manuscript and reviewer information is treated as confidential. Reviewer identities remain protected unless disclosure is explicitly agreed upon.

Editorial staff are required to maintain confidentiality of all unpublished materials.

13. Data Breach Protocol

In the unlikely event of a data breach:

• The incident will be investigated promptly.
• Affected individuals will be informed where required by law.
• Corrective measures will be implemented to prevent recurrence.

 

14. Third-Party Links

The journal website may contain links to third-party websites. JMMS is not responsible for privacy practices of external sites.

Users are encouraged to review privacy policies of those websites independently.

15. Changes to This Policy

JMMS reserves the right to update this Privacy Policy periodically. Updated versions will be published on the journal’s website with an effective date.

16. Contact Information

For questions or concerns regarding data privacy, individuals may contact the journal through the official editorial email listed on the website.